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Idea Date:

Idea Title:

Idea Description:

Strategy for TCS Ramp-Down and Transition
Objective:&nbsp;Successfully transition TCS&rsquo;s responsibilities and projects to KPIT, Dumarey, and internal teams while ramping down TCS by the end of the year, ensuring minimal disruption to ongoing projects.
Priorities Supported: 
ICE transition, TCS ramp down
How this strategy inline with GM/Business Unit goals:
Offloading ICE projects to KPIT and Dumarey and dissolve TCS team.
Notes:
We managed to hire the names we were after for supporting our key strategies.
By end of Q2 2025, we will go from 8 TCS resources to 4 resources (1 per domain).
1. Transition Timeline &amp; Milestones
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<li style="color: #000000; margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Q3 (Current Quarter):</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Finalize ICE transition with ICE Deployment Leadership. Ensure there is an agreement on T96, E99, E88_9x projects are assigned to Dumarey and KPIT teams. &nbsp;</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Review meeting is scheduled for 9/24/2024.</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Executive order may be required for new contract house assignments (follow up with Lou/Ferid)</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Schedule workshops for TCS to train the respective domain teams (may be new team members/6 level members) on the projects they support (BS03, BS11, eBixx, sBixx) so that we utilize their experience.</li>
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<li style="color: #000000; margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Q4:</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Hiring Plan:</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Aim to hire 3 new resources to support the local team. These new hires will help absorb the responsibilities and workload handled by TCS, while also integrating into the new project teams. Also ask for 3 TCS BCM resources as NA to assume SDV side of Chassis/Body/Lighting projects and they can take over the legacy chassis domain projects from NA.</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Allocate resources appropriately based on the complexity of the projects and team capacity.</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Onboarding and training sessions will be tailored to the projects new SWILs would be assigned. David W. and domain leaders to assign projects/domains depending on the capabilities of new SWILs and needs of the domains.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Project Takeover:</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Begin knowledge transfer sessions for all TCS-accountable projects (E99, E88_9x, T96) to KPIT and Dumarey teams. Ensure a structured handover process for each project, including documentation, current progress, challenges, and future steps as TCS already did for similar projects namely T93 and E88. No NA team interaction is needed.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">In case this item cannot be transferred then new hired SWILs can be hired with the expectation of supporting ICE work to impact current SWILs minimally unless there is interest within the team, could be a promotional opportunity (one of the 6 level SWIL can take care of all these projects).</li>
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&nbsp;
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Projects under KPIT and Dumarey must be fully transferred and operational without TCS by mid-Q4.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">In case this item cannot be transferred then we may need to ask TCS to keep up to 4 SWIL on board till the new responsibility within NA team is established (may be another quarter?).</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Projects (BS03, BS11, eBixx, sBixx) supported by TCS must be transitioned to the internal domain teams with minimal disruption by the end of Q4.</li>
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<li style="color: #000000; margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">We managed to hire the names we were after for supporting our key strategies.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Ramp-Down:</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Gradual reduction in TCS responsibilities, with final ramp-down completed by the end of Q4.</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Inform impacted project management teams and ask them to come up with 90 day build request schedule to mitigate the risk.</li>
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2. Knowledge Transfer &amp; Documentation
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Key Actions:</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Create detailed documentation for each project (E99, E88_9x, T96, BS03, BS11, eBixx, sBixx) covering:</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Current status, workflows, and pending tasks.</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Key contacts and dependencies.</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Build processes and configuration management.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Arrange shadowing opportunities for KPIT, Dumarey, and internal teams to observe TCS operations to utilize this opportunity to audit KPIT, Dumarey work and utilize TCS resources till the final day.</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Schedule regular reviews and knowledge transfer checkpoints to ensure smooth transitions.</li>
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3. Build Process Simplification
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Current Status:</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">TCS is providing fewer than 10 builds on average. This suggests that the TCS owned projects are on a slower cadence/stop and iterate/production.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Plan:</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Analyze the build process and ensure that new teams (KPIT, Dumarey, and internal domain teams) are comfortable with the build management.</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Assign the project work to respective domains.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Chassis work could be assigned to TCS BCM team.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Otherwise to local Chassis Domain.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">T96 to Dumarey</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">E99, E88_9x to KPIT.</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">BS03,BS11 to Battery Domain.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">TCS is delivering about 10 builds with 8 resources, helping our infrastructure team with their cadenced builds, helping out Dumarey when they have voids, providing support on T96, E88_E90 and delivering assigned NA work.</li>
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4. Risk Mitigation
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Potential Risks:</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Delays in knowledge transfer may result in project slowdowns.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Mitigated &ndash; TCS already transferred similar projects to KPIT (E88) and Dumarey (T93) earlier in the year.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">New hires might require time to get fully operational, creating temporary resource shortages.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Accepted &ndash; Hiring is dependent on the company policies and we would be working with priorities till positions are filled.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Lack of expertise in specific projects may cause issues in the transition.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Accepted &ndash; complex requests will be guided by NA team.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Mitigation Strategies:</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Regular project status updates and knowledge transfer reviews will be lead by TCS and reviewed with SWIL leadership on Friday sync meetings.</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Stagger the ramp-down of TCS resources, keeping key personnel until all transitions are complete.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">TCS has 4 SWILs with 3 years of experience and they are basically running the TCS projects.</li>
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<li style="color: #000000; margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Hire experienced resources and, if possible, those familiar with TCS's current work to minimize training time.</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">John Joseph &ndash; previous team member is interested in joining back to the team.</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Jay x &ndash; current new markets SWIL showed interest (may be blocked by his management)</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Could be a promotional opportunity for current team (may be Tagore K.)</li>
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Then Tagore&rsquo;s position could be filled with his wife as a promotional opportunity (6B-&gt;6A) if allowed.</li>
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5. Communication &amp; Coordination
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<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Establish clear communication channels between KPIT, Dumarey, TCS, and internal teams.</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Assign project/domain leads responsible for overseeing the transition for each of the major projects.</li>
<li style="margin-top: 0pt; margin-bottom: 8pt; vertical-align: middle;">Weekly TCS sync meeting could be used to track progress, address challenges, and adjust timelines if necessary.</li>
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&nbsp;
Outcome:
By the end of Q4, TCS will be fully ramped down, with KPIT, Dumarey, and internal domain teams effectively managing all previously TCS-supported projects, 3 TCS BCM resource is booked for chassis work and 3 new hires successfully integrated into the local team.

Idea Notes: